3 Steps to a Secure Password

Attackers rarely guess passwords one at a time. They reuse credentials leaked from other services and try common patterns at scale. A password that appeared in any previous breach—or that follows a predictable pattern such as a season and year—should be treated as weak no matter how many symbols it contains.

A passphrase of several unrelated words is easier to remember and harder to guess than a short, complex string. The most important rule is that each business account has its own password, so one exposed service does not unlock the others.

Nobody can remember dozens of unique passphrases. A business password manager generates and stores them, fills them only on the correct site, and supports secure sharing for accounts that genuinely need more than one user.

Choose a business edition so the organization can enforce policies, recover access when an employee leaves, and audit shared vaults. Browser-saved passwords and spreadsheets do not provide those controls.

MFA means a stolen password alone is not enough to sign in. Start with email, administrator accounts, finance and payroll systems, remote access, and the password manager itself. Where supported, prefer authenticator apps, number matching, or phishing-resistant methods such as security keys or passkeys over SMS codes.

Teach employees that an unexpected MFA prompt means someone may already have the password. They should deny the prompt and report it so the password can be changed and sign-in activity reviewed.