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Free IT budget calculator
Estimate a practical IT budget for your business.
Build a first-pass annual planning range based on your team, industry, support model, locations, and current external technology spending. Then use it to start a more informed IT, cybersecurity, and lifecycle conversation.
Private browser-based calculationAnnual and monthly planning rangeClear scope and exclusionsNot a quote or peer benchmark
Build your estimate
Adjust the scenario and see the range change.
The calculation stays in your browser. No contact information or financial details are requested to use this version of the tool.
What a useful IT budget covers
Plan technology as a business capability—not a collection of invoices.
A realistic plan makes room for the work that keeps your people productive, your data protected, and your systems recoverable.
Operate
Support, monitoring, administration, documentation, vendors, and the routine work that keeps technology dependable.
Replace
A realistic device and equipment lifecycle so obsolete hardware does not become an emergency expense.
Improve
Prioritized improvements, recovery testing, security hardening, and projects that move the business forward.
Transparent model boundaries
Know what the number can—and cannot—tell you.
This page intentionally makes the assumptions visible. An industry, support model, location count, or spending figure cannot capture the actual applications, contracts, legacy risks, lifecycle timing, or service levels in your environment.
Included planning topics
Managed support, security, cloud operations, backup and continuity, lifecycle replacement, and smaller planned projects.
Excluded from this scope
Internal IT salary and benefits, taxes, telecom carrier charges, major transformations, and extraordinary remediation.
How to compare current spend
Enter external technology operating spend only. Do not combine payroll or unrelated capital work with the calculator’s scope.
How to use the result
Use it to ask better questions, sequence priorities, and start a tailored technology roadmap—not as a buying decision by itself.
Planning by industry
Your technology plan should reflect how your organization works.
Explore the risks, workflows, security priorities, and continuity needs that affect each industry’s planning conversation.
CPA & accounting firm
Tax-season availability, confidential client data, Microsoft 365, backup, and security controls can all affect the plan.
Explore industry IT supportHealthcare or dental organization
Identity, protected workflows, recovery readiness, vendors, and availability requirements shape technology planning.
Explore industry IT supportLaw firm
Remote work, document continuity, client confidentiality, email security, and device lifecycle requirements affect the scenario.
Explore industry IT supportInsurance agency
Agency systems, client-service workflows, email and identity protection, backup, and multi-office needs can change the plan.
Explore industry IT supportAuto dealership
Sales, service, finance, network segmentation, guest Wi-Fi, backup, and multiple locations can drive planning needs.
Explore industry IT supportManufacturing or distribution
Business networks, facilities, recovery priorities, connected systems, and equipment lifecycle requirements affect the plan.
Explore industry IT supportNonprofit organization
Lean support models, cloud platforms, grants, security, device replacement, and projects should be planned together.
Explore industry IT supportMethodology and context
A disclosed model with a clear next step.
Meta IT Pro uses this versioned internal model to facilitate early planning conversations. It is not based on, or presented as, a proprietary peer-benchmark database. Broader benchmark providers show why organizations need context around size, industry, and scope—but their proprietary data is not reproduced here.
Frequently asked questions
Use the result with the right context.
What does this IT budget calculator estimate?
It creates an illustrative planning range for external technology operations based on employee count, industry, internal coverage, a managed-services scenario, and number of locations. It is not a quote, proposal, peer benchmark, or guarantee.
What costs are included in the planning scope?
The model is intended to start a conversation about managed support, cybersecurity, cloud and collaboration operations, backup and continuity, lifecycle replacement, and smaller planned projects. Exact inclusions vary by environment and should be confirmed during an assessment.
What does the calculator exclude?
It excludes internal IT salary and benefits, taxes, telecom carrier charges, major one-time transformations, and extraordinary remediation unless separately planned. If you compare your current spend, exclude internal IT payroll for an apples-to-apples comparison.
Is the result a quote or a typical industry benchmark?
No. This is Meta IT Pro’s transparent illustrative planning model. The result does not establish what comparable businesses spend, whether your current spend is adequate, or the final price of any service.
Why does the calculator ask about locations and internal IT coverage?
Those conditions can affect support complexity, equipment, access, documentation, coordination, and the division of responsibilities. The calculator applies disclosed scenario adjustments; a tailored roadmap requires a review of the actual environment.
Can Meta IT Pro help turn this into a real budget?
Yes. A free assessment can inventory priorities, confirm current contracts and lifecycle timing, identify security or continuity work, and turn broad planning ranges into a phased technology roadmap.
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